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Information Sessions' Instructions

To ensure a successful recruiting event, please follow the instructions.

Send Info to infosessions@purdue.edu

Please provide the following information and send it to infosessions@purdue.edu.

  • Event Dates:
  • Start Times:
  • End Times:
  • Estimated student attendance # (to determine room size):
  • Contact:
  • Company:
  • Address:
  • City, State and Zip:
  • Phone:
  • Fax:
  • Email:
  • AV needs:
  • Catering needs:
  • Is the purpose of the information session to recruit students for internships/employment?
  • Are you looking for specific majors?
  • Will the information session be public or invitation only?
  • Are you working with CCO or an employer coordinator?

Please state if you do NOT want your event listed publicly on the University Calendar

Please be advised that info sessions scheduled less than four weeks out will be subject to a $50.00 rush fee.

Once we have received this information, we will reserve space and send a confirmation back to you of the completed process.

PROMOTING YOUR EVENT

Companies often want to know how to publicize their information session. Would you like for your information session to be placed on the University Calendar and available to the public? If so, please include your website information and if you have a flyer you’d like attached, please include.

Information Sessions sponsored by the Center for Career Opportunities (CCO) will be posted to students online on the myCCO calendar, the student’s version of NACElink. Please remember that companies are responsible for publicizing their information sessions. The Center for Career Opportunities (CCO) is a great resource for creating visibility on campus. Your CCO Employer Coordinator should be able to advise you. Here is a link showing you who your coordinator is: https://www.cco.purdue.edu/Employers/ContactInfo. Click on the blue box labeled “Employer Coordinators.”

You could also reach out to the various colleges, schools as well as student organization. Here is a link providing department contacts and student organization information: https://www.cco.purdue.edu/Employers/ContactInfo.

CHARGES

There is a $200 charge for your information session. Audio-visual services and refreshments are billed at cost.

AUDIO-VISUAL EQUIPMENT

Will you need any audio-visual services such as a LCD data projector? If you need a projector, will you need sound capability? The charge for the use of a projector runs around $110.

INTERVIEWS

If you have any questions regarding interviewing, please contact Paula Beaver at 765-494-8740, pbeaver@purdue.edu.

For more information on interviewing on campus, please refer to the CCO website.

PARKING/MAP

Here is a link to parking and directions for Purdue. Click on the Maps and Parking tab: http://www.conf.purdue.edu/attend/maps.aspx.

Send Info to infosessions@purdue.edu

A staff member [infosessions@purdue.edu] will help you with your refreshments (when applicable), AV needs, and any other arrangements you may require. In order to coordinate the audio visual services and refreshments, we will need some of the following information from you. Information that needs to be given directly to infosessions@purdue.edu.

REFRESHMENTS
  • Please note Purdue Memorial Union has exclusive catering rights in Stewart center and the Union building. These catering orders will be ordered through infosessions@purdue.edu, and will need to be ordered at minimum 2 weeks prior to the event.
    • You can view the menus to choose from here.
    • Catering orders made after the two week deadline can only be provided from Villa Pizza, a retail outlet of the Purdue Memorial Union.
    • This will affect the variety of options available for catering, i.e. pizza, breadsticks, soda, cookies at different prices than PMU Catering can provide.
  • Guarantees need to be provided to infosessions@purdue.edu 4 business days prior to the first day of your info session. Any guarantees provided after that can not be granted, and the original order will be provided/charged to the company.
  • If your information session is held in an academic space, other than Stewart or the Union, you will need to provide your own catering.
    • Please find the list of approved vendors you can utilize on campus here.
PAYMENT
  • We will need a credit card number to secure your requests. Please do not put that information in an e-mail. We will not charge your credit card until around 30 days after the program. At that time, we will e-mail you a receipt.
  • Cancellations must be in writing and received by your conference coordinator no less than five (5) business days prior to the event.
  • Cancellations received after that, or if catering has been ordered for your information session, will be subject to a $200 cancellation fee, plus covering the costs incurred thus far.
SHIPPING
  • Will you be sending any materials for your information session? If so, you may ship them to the attention of 128 Memorial Mall, Room 116 Stewart Center, West Lafayette, IN 47907. Please reference your company name and the information session date on the shipping label. We recommend arranging shipping so the materials arrive no less than four business days prior to your event. This is to ensure that they are delivered to the building where your event will be held.
  • If you are shipping any material, an email needs to be sent to infosessions@purdue.edu 2 business days prior to your information session, to ensure the delivery of the package to your information session location. Any requests made after that could result in the package not arriving to your session.
  • Any materials for your interviews should be sent to your contact in the Center for Career Opportunities (CCO). Their main number is 765-494-3981.

All other information, please include in your return email to infosessions@purdue.edu.

Purdue University, West Lafayette, IN 47907 (765) 494-4600

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